1. Retrieving your account

The creation of a Moodle account is not available to the public, so in order for you to get access to Moodle, you would have to contact our ICT department.: Philip Mostafa (p.mostafa@eipa.eu)

In case that you would like to prepare a list of participants to have their account created, please send a excel list of firstname, lastname, email, and project number (of the course), so our ICT can process it. You can find an example form under this link

 

2. Adding new user account manually (one by one)

1.      Log in with your account (Log-in at the top right hand corner)

2.      From the top left panel (the Navigation menu) click Site administration 

3.      Click the Users tab


4.      Click Add a new user


5.      Fill in the user (participant) details (username, first name, last name, email address are mandatory). In case you are struggling with the use of a field, you can always refer to        for more information.

6.      If you want their new account details emailed to them, tick 'Generate password and notify user'.

7.      Click Create user at the bottom of the page to complete the process.

2.1 Important user fields explained

•      Username

The user (participant) will use this username to log in to the Moodle platform. However, our system also offers the possibility to log in with the email address that is linked to the account, coupled with the appropriate password. It is important to note that every username has to be unique, and that only one account can be attached per email. Therefore, you cannot register multiple users (participants) with the same email address. The user's name can only contain alphabetical letters in lowercase, in plain English letters (no accents and etc), numbers, hyphen '-', underscore '_', period '.', or an ‘at’ character '@'.

•      Authentication method (Verification of accounts)

The setting specifies how Moodle will check whether the user's specified password is correct. Accounts created by an administrator using the Manual Accounts method, and accounts created by the user themselves using the email sign-up method use the E-mail based self-registration method.

      For the purposes of our use, we will be using email-based self-registration. This is an automated process of registration, where each user will receive an email with their account details, and a welcoming message from our system. Once the participants receive this message, they will be able to retrieve their account with a randomly generated password. Once they log in for the first time, they would have to change their password.

•      Generate password and notify user

Moodle will generate a temporary password and email the user with instructions on how to log in and change it.

•      Suspended account

Suspended user accounts cannot log in or use web services, and any outgoing messages are discarded.


3. Passwords

The "password" field is optional if the 'New user password' setting on the upload screen is set to "Create password if needed and send via email" but is required if the setting is "Field required in file".

If included, values should meet the requirements for the site's Password policy (Section 2.5)

3.1 Password policy:

"The password must have at least 8 characters, at least 1 digit(s), at least 1 lower case letter(s), at least 1 upper case letter(s), at least 1 non-alphanumeric character(s) such as as *, -, or #"

To force password change for a particular user, set the password field to Forced password change with a tick. If omitted, a random temporary password will be generated for each user (during the next process) and a welcome message containing the username / temporary password will be sent out.

3.2 New user password

When creating a new user account Moodle can create a new password (if one is not provided) or require a password in the uploaded file.

Create password if needed and send via email creates a random default password for each new user account if one is not provided in the uploaded file (which is later examined in Section 2.8), and emails the user with their account information and new password.

Field required in file requires that a password be provided in the uploaded file in order. If a password is not provided, an error is generated and the user account is not created. No notification of this user information or password is sent to the user.

3.3 Force password change

The Force password change option specifies when to tag a user account so that the next login attempt will require the user to change their password.

Users having a weak password 

If the user account has a weak password, as defined by the site's Password policy, then the user will be forced to change the password during the next login attempt. 

None 

None of the users in the uploaded file will be forced to change the password during the user's next login attempt.

All 

All of the users after processing the registration, and logging in for the first time  will be forced to change their password.


Last modified: Tuesday, 05 October 2021, 3:24 PM